HQThe Hidden QuillRights center

Permanent record · Archive I

Nothing worthy
is permitted
to disappear.

The Digital Archive preserves the work, the creator, the edition, and the documented history connecting them.

Archive principle

Publication makes a work visible.
The archive keeps it findable.

The archive is the official continuity layer of The Hidden Quill. It does not claim ownership by storing a record, and it does not expose protected material merely because that material exists.

THE
HIDDEN
QUILL

Six collections

One house record.

Each collection has its own identifier family while remaining connected through shared creators, works, editions, and rights records.

01PUB

Publications

Issues, editions, tables of contents, cover records, and publication histories.

FIRST ID · HQ—PUB—0001
02WRK

Original works

Books, graphic works, Sacred Originals, editions, and revision histories.

FIRST ID · HQ—WRK—0001
03CR

Creators

Creator identities, biographies, credits, classifications, and contribution histories.

FIRST ID · HQ—CR—0001
04SUB

Submissions

Confirmation records, review states, declarations, and editorial outcomes.

FIRST ID · HQ—SUB—0001
05JRN

Journals

Creator journals, editorial notes, interviews, announcements, and house news.

FIRST ID · HQ—JRN—0001
06RGT

Rights records

Ownership statements, permissions, licenses, registrations, and release terms.

FIRST ID · HQ—RGT—0001

Archive identifier

Every record can be found by name.

Identifiers remain stable even when a title, status, or access classification changes.

HouseHQ
—
CollectionPUB
—
Record0001

Access classifications

Preserved does not mean exposed.

Every record receives an access class. Restricted and creator-specific records never appear as public archive content.

01

Public

Published for general reading and safe public reference.

OPEN
02

House

Available to authorized Hidden Quill editorial and administrative staff.

INTERNAL
03

Creator

Visible to the associated creator and authorized house personnel.

LIMITED
04

Restricted

Protected legal, submission, identity, or rights documentation.

SEALED

Preservation standard

Six rules of continuity.

The Archive records history without rewriting it, and protects private material without pretending it never existed.

01

Identity

Every record receives one permanent archive identifier.

02

Provenance

The source, creator, edition, and record authority are documented.

03

Version

Updates create a dated version history; they do not silently replace the past.

04

Access

Public and restricted material remain clearly separated.

05

Integrity

The archive records what is verified and leaves unknown fields blank.

06

Continuity

Retired, alumni, and legacy records remain preserved with context.

Master record standard

Twelve fields define every archived record.

Fields remain “not yet entered” until an authorized source verifies them.

  1. 01Archive IDRequired field
  2. 02Record titleRequired field
  3. 03CollectionRequired field
  4. 04Creator or authorityRequired field
  5. 05Creation dateRequired field
  6. 06Publication dateRequired field
  7. 07Current versionRequired field
  8. 08Access classRequired field
  9. 09Related recordsRequired field
  10. 10Rights statusRequired field
  11. 11Preservation stateRequired field
  12. 12Last verifiedRequired field

Version history

The past is amended,
never silently erased.

VERSIONDATECHANGEAUTHORITY
1.0PendingRecord createdNot yet assigned
1.1PendingMetadata correctedNot yet assigned
2.0PendingNew edition recordedNot yet assigned
2.1PendingAccess class reviewedNot yet assigned

Archive status

Registry established.

The identifier system, access classes, master fields, and preservation rules are active. Individual records will enter the archive as verified materials are formally cataloged.